How to Streamline Complex Processes

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“Change does not roll in on the wheels of inevitability, but comes through continuous struggle.“ –Martin Luther King, Jr. 

Would you like to be able to streamline complex processes and increase workflow? Me too! Let’s look at some ways to do just that together. 

According to Trackvia.com, there are six ways to streamline complex processes and increase workflow. The first step has to do with taking a business workflow inventory. The article has this to say about it: “List each process, write down what you believe the purpose of that process is, and then list all of the people within your organization involved with this process.” 

The second step has to do with ranking your processes. Prioritization is key. I recommend giving each process a star ranking from either one star to five stars. It can be a grueling process, but it’s worth it in the end. 

The third step has to do with breaking down the process. The article recommends breaking down the processes on a piece of paper. I’m a visual person so I know this helps me a lot. This is a crucial step because it helps you have practical steps that you can take day to day to make the process work. It’s a lot like goalsetting. When you break down your goals into tiny, realistic steps, you have a higher success rate. 

The fourth step has to do with soliciting feedback. This is another important step. Like the old adage says, “Teamwork makes the dreamwork.” Getting feedback from supervisors and colleagues helps give you perspective and may give you ideas on how to create better workflow.  

The fifth step has to do with automating your business workflow. I personally love automation. It takes the pressure off of you to remember and implement. I highly recommend using a BPM (business process management) software.  

The final step has to do with refining. Nothing is perfect. Everything needs tweaking now and then so don’t be hesitant to go back and look at other ways to improve streamlining complex processes.  

Which step speaks to you? I’d love to hear from you.  

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