Category: Increase Productivity

In a world constantly pushing us to do more, how often do we pause to consider the importance of balance? In the recent Productivity Smarts podcast, I explored these themes and learned invaluable insights from conversations with incredible individuals like Sally Raymond, a psychotherapist, and author, who shares her deeply personal story of loss, growth, and resilience. If you’re a project manager, team leader, or simply someone juggling the demands of life, this post will resonate with you.

Navigating Stress and Trauma in Our Work Lives

For most of us, the workplace is demanding and sometimes even overwhelming. Whether we’re project managers leading multiple portfolios or professionals striving for that elusive work-life balance, we encounter stress regularly. But what happens when life’s personal traumas infiltrate our work lives? Sally’s story reminds us that unresolved trauma can impact everything, from our productivity to our relationships.

Trauma can disrupt not only our mental clarity but also our ability to function efficiently. Sally shared that, following a significant loss, she found herself needing to undertake an “anthropological dig” into her life to understand and address unresolved traumas. Just like her, many of us face stress and difficult emotions that go unaddressed. When we don’t resolve these internal conflicts, they create what Sally calls “noise in the system,” leading to unpredictable reactions that hinder our progress.

Questions to Ask Yourself: Is My Past Holding Me Back?

Do you ever find yourself overreacting to seemingly minor issues at work? Perhaps, like Sally, you’re carrying past experiences that influence your reactions today. Recognizing these patterns and taking time to understand their origins can be a transformative step in achieving a healthier mindset. It’s worth asking, “What unprocessed emotions might be affecting my performance?” The answer could lead to profound personal growth and a new perspective on productivity.

Self-Care as a Foundation for Productivity

In today’s fast-paced work environment, self-care often gets overlooked. Sally emphasizes that self-care is not just about taking breaks but involves a holistic approach, encompassing our physical, emotional, and mental health. She talks about how grief, if unaddressed, can drain energy, impair focus, and disrupt daily tasks. For those of us striving to achieve big goals, it’s critical to incorporate small, intentional self-care practices into our routines. 

The Power of Balance: Maintaining Stability in a Chaotic World

As productivity expert Gerald J. Leonard mentioned, balance is a key factor in achieving sustainable productivity. When I experienced a vestibular imbalance issue in 2018, it forced me to slow down and reevaluate my approach to productivity. Rather than rushing through tasks, I focused on balance through practices like meditation, gentle exercise, and mindfulness. These practices not only helped me regain physical stability but also brought mental clarity, underscoring the importance of balanced living.

Implementing Balance: Small Steps to Make a Big Difference

Balance doesn’t have to mean massive lifestyle changes. It can be as simple as:

1. Setting Realistic Goals: Establish goals that align with your current mental and physical state.

2. Taking Intentional Breaks: Incorporate short breaks throughout the day to recharge.

3. Prioritizing Physical Movement: Practices like yoga, Qigong, or even gentle bouncing exercises can reduce stress and release tension.

Balance and self-care are not just luxuries—they’re essentials that contribute to sustained productivity and better mental health.

Trauma and Emotional Triggers: Understanding Our Brain’s Responses

When trauma rears its head, it’s often accompanied by intense emotions and overwhelming reactions. Sally describes how trauma can trigger intense, seemingly unrelated responses to minor stressors. This phenomenon occurs because trauma essentially disintegrates parts of our psyche, especially when left unaddressed. She explains that trauma impacts us on multiple levels, affecting our brain’s left and right hemispheres and potentially leading to what she terms “explosive emotions.”

One takeaway here is that trauma isn’t something we simply “move past.” It’s something we must understand, integrate, and, ultimately, heal. Only then can we build resilience that empowers us to handle life’s challenges without being destabilized by past pain.

Building Emotional Resilience: Techniques for Self-Care

How do we become more resilient in the face of emotional challenges? According to Sally, emotional resilience requires conscious effort and practice. Here are a few strategies:

1. Practice Conscious Breathing: During stressful moments, take slow, deep breaths to calm your nervous system.

2. Reframe Negative Thoughts: When experiencing negative emotions, pause and ask, “What is a more balanced perspective?”

3. Seek Support: Reach out to trusted individuals or mental health professionals to process unresolved emotions.

As professionals, especially project managers or team leaders responsible for major deliverables, we often feel pressure to keep everything in check. However, unresolved emotions can cloud judgment and lead to poor decisions. Embracing self-care is one way to maintain clarity, energy, and productivity.

Kiva Micro-Lending: A Meaningful Way to Give Back

Productivity Smarts isn’t just about personal productivity; it also emphasizes the importance of supporting others. Gerald highlights his involvement with Kiva, a micro-lending platform that provides loans to entrepreneurs in developing countries. With a repayment rate exceeding 96%, these loans create a ripple effect, empowering individuals to build sustainable futures. If you’re looking for a meaningful way to contribute, consider micro-lending. For as little as $25, you can help someone take the first step toward their dreams. 

Lessons on Balance and Purpose from Sally Raymond’s Journey

Sally’s story is a testament to the importance of self-discovery and personal growth after tragedy. Her book, “The Son I Knew Too Late,” reflects her journey through trauma and loss to find new purpose. Through therapy, Sally learned to use her pain as a teaching tool rather than allowing it to define her.

Sally’s message to those grappling with loss is to embrace the healing process, however long it may take. She explains how grief and loss, when processed and accepted, can lead to profound personal transformation. Her story shows us that even the most painful experiences can have purpose and that we can emerge stronger on the other side.

Finding Purpose and Setting Realistic Goals

When navigating difficult times, setting realistic goals can help us find structure and purpose. Sally advises taking small, manageable steps to rebuild and restore balance. Here are a few ways to approach goal-setting during challenging times:

1. Acknowledge Your Current State: Be honest about what you can achieve based on your current mental and physical health.

2. Set Self-Care Goals: Prioritize goals that contribute to your well-being, such as regular exercise, meditation, or journaling.

3. Celebrate Small Wins: Every small victory brings us closer to healing and achieving our larger goals.

Healing Through Purpose: How Setting New Goals Can Lead to Growth

Loss or trauma can be an opportunity to redefine our lives and find renewed purpose. Sally’s journey of losing her son led her to share her story, helping others navigate their own pain. This transformation is a powerful example of how adversity can lead us to new beginnings. If you’re going through a tough time, consider exploring new goals that align with your values and strengths. Finding a purpose can provide a sense of direction and meaning, even during the darkest moments.

The Power of Saying Yes (and When to Say No)

In the podcast, Sally speaks passionately about the power of saying “yes” to life’s opportunities. For her, the word “yes” is synonymous with openness, growth, and trust. However, she also notes that saying “no” is sometimes necessary to create space for something better. This philosophy aligns with the idea of strategic focus—by saying no to certain commitments, we make room for what truly matters. 

For project managers and team leaders, this concept of “selective yes” can be a game-changer. Saying yes to the right projects and responsibilities can lead to greater productivity, while learning to say no helps maintain focus and prevents burnout.

Building a Productive Life Rooted in Balance and Purpose

Incorporating these principles—balance, self-care, resilience, and purpose—into our lives isn’t always easy, especially in high-stakes roles like project management. But as Sally’s story and Gerald’s insights show, it’s possible. By grounding ourselves in a deeper purpose, embracing self-care, and being intentional about our goals, we can lead a life that’s not only productive but also fulfilling.

Your Next Step: Embrace Productivity Smarts

Are you ready to implement these strategies in your own life? Join the Productivity Smarts podcast community and explore weekly insights on how to balance productivity with mental well-being. By subscribing, you’ll gain access to expert advice, success stories, and practical tips designed to help you achieve your goals with clarity and resilience. Let’s continue the journey toward balance and productivity together!

If you want to discover all the project management strategies I’ve honed over decades, condensed into just a few hours:

Click here to grab your copy for less than the cost of a dinner out.

Are you juggling the high demands of managing extensive project portfolios while also striving to nurture a healthy family life? You’re not alone. Productivity isn’t just about time management techniques and cutting-edge tools; it also deeply intertwines with our personal lives, especially for parents. In a recent episode of the Productivity Smarts podcast, I spoke with Richard Ramos, founder of the Latino Coalition of Community Leaders and creator of Parents on a Mission, who shed light on how mission-driven parenting can elevate productivity and foster resilience—not only in our families but also in our professional lives.

Why Does Parenting Impact Productivity?

Have you ever felt the weight of unfinished family matters pulling you down during work hours? It’s not uncommon. When there’s unresolved tension or lack of harmony at home, it impacts your focus, creativity, and overall productivity at work. Richard highlighted how a strong foundation at home provides the emotional stability needed to thrive professionally. If your home environment is nurturing and organized, you’re more likely to be resilient, focused, and efficient in your professional life.

So, what’s the core issue here? As Richard pointed out, many parents assume that simply aging will make them more capable as parents and leaders. However, just growing older doesn’t necessarily mean we grow wiser. True emotional maturity requires intentional effort, self-reflection, and growth. He emphasized, “We grow old automatically, but we do not grow up automatically.”

Mission-Driven Parenting: How Does it Connect to Productivity?

Imagine parenting as more than just a set of responsibilities—it’s a mission. Richard’s program, Parents on a Mission, encourages parents to approach their role with a sense of purpose, building a family culture that emphasizes shared values and resilience. What does a mission-driven approach look like? It’s about having a clear family purpose, creating a shared mission statement, and engaging in consistent reflection and growth as a parent. 

This approach doesn’t just create stronger family bonds—it translates directly into a more stable mental and emotional state for you, which boosts productivity at work. As Richard said, if your home is a place of peace and refuge, your mind is clear, and you can focus fully on your work tasks, knowing you’ve fostered a supportive environment for your family.

Building Emotional Maturity: The Power of Self-Awareness

One of Richard’s key insights was the importance of emotional maturity for effective parenting and productivity. Emotional maturity doesn’t happen by default; it requires cultivating a relationship with oneself. Do you often take the time to listen to your inner dialogue and reflect on your thoughts? Richard encourages parents to spend a few minutes each day in quiet reflection, whether during a morning drive or while unwinding at night. This practice builds self-awareness, helping you to become a more thoughtful and composed leader—both at home and in the workplace.

Thought Control: The Foundation of Resilient Parenting and Leadership

How often do negative thoughts sabotage your productivity? According to Richard, we have around 50,000 thoughts each day, and studies suggest that up to 80% of these can be negative. For parents and leaders alike, managing these thoughts is crucial to achieving emotional stability and productivity.

Richard advocates for three key actions:

1. Thought Catching: Identify when a negative thought arises.

2. Thought Changing: Challenge the thought’s validity.

3. Thought Replacing: Substitute it with a positive affirmation or constructive thought.

By practicing these steps, you can actively reshape your mindset, fostering a positive attitude that directly influences your productivity and mental clarity.

Inculcating Purpose and Values at Home and Work

Have you ever considered creating a mission statement for your family? Richard introduces this concept to parents to help them foster a strong sense of purpose and direction within their family unit. Much like a corporate mission statement aligns teams toward a common goal, a family mission statement instills shared values and guides daily actions.

Why is this important? Purpose-driven families nurture resilient, adaptable children who grow up to be productive, focused adults. And as a parent, aligning your actions with your family’s mission statement can keep you centered, allowing you to approach both parenting and professional tasks with a clear sense of direction.

The Role of Technology and Family Time in Productivity

Let’s be honest—technology has permeated our lives to the extent that it can disrupt family interactions. Richard referred to this as the “heads-down generation,” where family members are often more engaged with their devices than with each other. This constant engagement with technology not only disrupts family connections but also erodes our capacity for focus and productivity at work.

Richard suggests reclaiming family time, particularly during dinner, as a sacred opportunity for real conversation. Why is this so crucial? Family dinners offer a time for connection, empathy, and growth. By limiting screen time and creating a tech-free space, you foster a healthy environment where your children feel valued, and you, as a parent, feel recharged. In turn, this emotional recharge can enhance your focus and productivity in professional settings.

Fostering Resilience and Adaptability in Children: A Lifelong Investment

Resilience and adaptability are qualities that not only contribute to a child’s success but also make them better prepared for future challenges in both personal and professional spheres. Richard emphasizes that rather than sheltering children from all adversity, parents should prepare them to face life’s inevitable obstacles. This approach, which he calls “inoculating with integrity,” means teaching children to uphold values and make wise choices, even in difficult situations.

Why is this essential? In the workplace, adaptability is key to handling changing demands and navigating unexpected challenges. By instilling resilience in your children, you’re not just shaping their character; you’re cultivating future professionals who can thrive under pressure.

Applying These Lessons to Your Work and Personal Life

So, how do we apply these mission-driven parenting insights to boost productivity? Here are a few practical steps:

1. Set a Family Mission Statement: Define a purpose and set of values that guide your family. Share this mission with your children and help them understand their role within it. This clarity will help you bring the same sense of purpose to your professional life.

2. Practice Thought Control Techniques: Use Richard’s strategy of thought catching, changing, and replacing. By managing your internal dialogue, you’ll reduce stress, gain focus, and enhance your productivity.

3. Establish Tech-Free Family Time: Dedicate family time, such as dinner, as a screen-free period to reconnect with loved ones. This practice strengthens family bonds and also models the importance of focus, an essential skill for productivity.

4. Foster Resilience in Your Children: Teach your children to confront challenges and make values-driven choices. This resilience will help them, and you, become more adaptable in professional and personal situations.

Final Takeaway: Productivity Begins at Home

Productivity is often seen as a skill confined to the workplace, but as Richard Ramos highlighted, the seeds of productivity are sown in our personal lives, especially within our families. A stable, mission-driven home environment doesn’t just produce resilient children—it empowers you, as a parent and professional, to perform at your best. By aligning your actions with a purpose, managing your thoughts, and building a culture of resilience, you lay the foundation for a fulfilling and productive life, both at work and at home.

Call to Action

Feeling inspired to apply these principles to your life? Start small. Implement one or two of these strategies in your home and observe the changes they bring to your mindset, your productivity, and your family’s dynamics. If you’re looking for more practical insights and stories on productivity, tune into the Productivity Smarts podcast and explore Richard Ramos’s Parents on a Mission program. Remember, productivity isn’t just about work—it’s about building a life that reflects your values and fulfills your purpose.

If you’re feeling overwhelmed by project cutbacks and tight deadlines, I’m giving away my top strategies in my podcast below:

Click here to listen to my Productivity Smarts Podcast.

Are you overwhelmed with juggling extensive projects, tight deadlines, and ever-mounting expectations? If you’re a project or program manager tasked with steering massive portfolios and driving cultural change within your organization, it’s easy to feel like there’s just too much on your plate. But what if you could tap into proven strategies and habits that not only optimize your work but improve your work-life balance? Let’s delve into transformative insights from Dr. Shaan Patel’s entrepreneurial journey as shared on the “Productivity Smarts” podcast and explore how they can be practically applied to your life.

 The Struggle with Productivity: It’s Not Just You

Have you ever caught yourself thinking, “I’m just not wired for productivity,” or “I get distracted way too easily”? If so, you’re not alone. Dr. Patel—MD, MBA, and founder of Prep Expert—argued that one of the most common misconceptions is that some people are naturally productive while others aren’t. In reality, productivity is not an inherent talent; it’s a skill that can be learned and refined.

Dr. Patel’s story is a testament to this truth. Growing up in a budget motel owned by his immigrant parents in a tough part of Las Vegas, he wasn’t handed success. Instead, he cultivated it through dedication and practical productivity habits that he fine-tuned over time. One of his key achievements was raising his SAT score from average to perfect—a feat that led to half a million dollars in scholarships and even meeting the President of the United States.

Takeaway? No matter where you start, you can master the habits that lead to extraordinary productivity.

 Breaking Down the Pareto Principle and Parkinson’s Law

You’re probably familiar with the feeling of having countless tasks yet seeing little progress. Here’s where understanding the Pareto Principle (80/20 rule) and Parkinson’s Law can revolutionize your workflow.

Do you know that 80% of your results often come from just 20% of your tasks? This is the Pareto Principle in action. Dr. Patel stressed that identifying your most impactful tasks is crucial to optimizing your time and focus. Ask yourself: What are the top 20% of activities that will generate 80% of my results? Once you identify them, prioritize these tasks to see a marked difference in your productivity.

Parkinson’s Law states that work expands to fill the time available for its completion. Ever wondered why you manage to complete a project right before a vacation, no matter how packed your schedule? This principle explains it: the tighter the deadline, the more focused and efficient you become. Dr. Patel illustrated this by sharing how he set shorter time blocks for his teledermatology practice, forcing himself to work efficiently.

Try this: When facing a major task, set an earlier deadline than needed. Watch how your productivity spikes as you challenge yourself to meet it.

 The Power of Internal Motivation

When was the last time you stopped to reflect on why you do what you do? Internal motivation—your personal reason for taking action—is a powerful tool for long-term productivity. Dr. Patel discussed how external motivators (like praise from a boss) can push you to a certain extent, but it’s the internal drive that sustains you through challenges.

What drives you to keep going? Whether it’s building a legacy, providing for your family, or making a mark in your industry, identifying your “why” can make the difference between burnout and fulfillment.

 Practical Productivity Hacks to Implement Today

 1. Morning Power Hour

Ever heard the saying, “Win the morning, win the day”? This aligns perfectly with Dr. Patel’s “Morning Power Hour”—an essential time block dedicated to tackling your highest-value task first thing in the day. Your brain is at its peak after a good night’s sleep, making this the ideal time to work on complex or creative tasks.

Challenge yourself: Dedicate the first hour of your day to deep work before diving into meetings or emails. You’ll be surprised at how much you accomplish.

 2. Leverage the Pomodoro Technique

Breaking work into focused intervals, such as 25 minutes of work followed by a 5-minute break (the Pomodoro Technique), helps combat mental fatigue. Both Dr. Patel and podcast host Gerald J. Leonard agree that chunking tasks makes them more manageable and increases focus.

Try this: Use a timer to set 25-minute work sessions. During each interval, give your task your undivided attention, then take a short break. Repeat this for maximum productivity.

 Understanding and Applying the Law of Attraction

Ever visualized an outcome so vividly that you could almost feel it happening? That’s not just wishful thinking—it’s the law of attraction at work. Dr. Patel emphasized that while visualization is powerful, it must be paired with action and emotion. It’s not enough to picture yourself achieving a goal; you need to feel the excitement of success as if it has already happened.

How can you apply this? Write down your top goal each morning and visualize what achieving it looks and feels like. This primes your brain to seek opportunities and resources aligned with that goal.

 Misconceptions About Productivity

Still thinking that productivity means doing more tasks? Think again. Dr. Patel pointed out that one of the biggest myths about productivity is that it’s synonymous with being busy. In reality, true productivity is about doing the right tasks efficiently. Quality over quantity.

Consider this: Are you focusing on work that has a high value to your overall goals, or are you simply checking off to-do list items to feel accomplished? Challenge yourself to distinguish between low-value and high-value tasks.

 Applying the “Power of Now” for Enhanced Focus

Eckhart Tolle’s “The Power of Now” is more than just a book—it’s a principle that can transform your approach to productivity. Dr. Patel mentioned how living in the present can reduce anxiety and improve focus. The past and future are distractions; the only time you can take action is now.

Practice mindfulness: When working on a task, bring your full attention to it. Resist the urge to multitask or worry about other responsibilities. This not only boosts your efficiency but enhances your satisfaction with your work.

 The Don Ho Philosophy: Frugality and Efficiency

Dr. Patel shared an old Indian principle known as the Don Ho philosophy, which emphasizes smart money management and investing with a scarcity mindset. While many people practice frugality in their personal lives, applying this to your business operations can yield greater success.

How does this apply to productivity? Simple: conserving resources can lead to more sustainable project management. Cutting unnecessary expenditures helps maintain profitability and ensures that resources are allocated where they matter most.

 Final Takeaways: What Will You Implement First?

Whether it’s the Pareto Principle, Parkinson’s Law, or internal motivation, these productivity strategies aren’t just theories—they are practices backed by real-life examples and success stories. Start small. Implement one or two of these habits, observe the changes, and adjust as needed. Productivity isn’t about making sweeping changes overnight; it’s about incremental improvements that lead to transformative results.

Call to Action

Are you ready to revamp your productivity approach? Start by setting aside your morning power hour tomorrow and applying the Pomodoro Technique to your workload. If these insights resonate with you, consider sharing them with your team or peers to cultivate a culture of smarter work.

For more actionable advice, tune into the “Productivity Smarts” podcast and explore Dr. Patel’s book, Self-Made Success. And remember, productivity is not just about getting more done—it’s about achieving what matters most.

Click here to book me as a speaker.

Are you overwhelmed with a seemingly endless list of tasks, wondering how to keep up with everything on your plate? Whether you’re a project manager juggling complex portfolios or an executive aiming to optimize team efficiency, AI offers a powerful solution to help maximize productivity and work smarter, not harder. Imagine being able to automate time-consuming tasks, streamline decision-making, and even free up hours in your week. Sounds too good to be true? Let’s explore how leveraging AI can transform how you approach your work and unlock new productivity levels.

 The Rise of AI: Friend or Foe?

The world of artificial intelligence often brings out mixed feelings. Some people fear it will take over jobs or disrupt familiar working methods, while others are eager to see how it can enhance what they already do. But here’s the truth: AI isn’t here to replace us. Rather, it’s here to assist, simplify, and augment our abilities, particularly in complex roles where time is scarce, and productivity is key.

AI can serve as a virtual assistant, helping us automate repetitive tasks, make data-informed decisions, and ultimately, free up time to focus on what truly matters. As AI technology grows, our role shifts from completing every task manually to overseeing processes, strategizing, and harnessing technology for maximum effectiveness.

 From Productivity Hacks to Productivity Smarts

As Gerald J. Leonard, host of the Productivity Smarts podcast, often shares, productivity isn’t just about doing more—it’s about working smarter. Productivity Smarts isn’t another run-of-the-mill podcast. Every episode digs into real stories, powerful tips, and strategies that move the needle on productivity without adding stress. By tapping into these principles, you can discover new approaches to overcome overwhelm, reduce stress, and even achieve a greater sense of fulfillment in your personal and professional life.

But here’s a question: what does productivity really mean to you? Is it about checking more items off your to-do list or about creating balance and freeing up time for family and personal interests? AI is an incredible ally in helping you achieve both.

 The AI Advantage: Transformative Strategies for Career Development

So, what are some practical strategies to harness AI for productivity? Let’s break it down.

1. Automate Routine Tasks  

   Think about all the repetitive tasks that take up your time—writing reports, managing email, scheduling meetings. AI tools like scheduling assistants, email summarizers, and project management bots can handle these with ease. Imagine saving an hour each day just by automating these tasks. That’s five extra hours each week for high-impact work.

2. Get Strategic Insights Instantly  

   AI doesn’t just save time on tasks; it can also analyze data faster than any human. For example, project managers can use AI to forecast timelines, monitor budgets, or analyze performance metrics. With AI’s ability to sort through vast amounts of data and deliver actionable insights, you can make decisions based on real-time information rather than spending hours combing through reports.

3. Use AI for Continuous Learning  

   One of the biggest misconceptions about AI is that it’s only for techies or those with specialized knowledge. The reality? AI can serve as a personal learning assistant. Imagine asking AI to provide a summary of the latest trends in your field, curate a reading list on leadership, or even explain complex concepts in a simple way. AI empowers you to learn faster and stay ahead in a constantly evolving landscape.

4. Personalize Your Approach to Work  

   AI tools like smart scheduling apps and personalized content recommendations help tailor work processes to your unique style and needs. Not everyone works best with rigid schedules or standardized tools. By integrating AI that understands and adapts to your preferences, you can find a workflow that minimizes burnout and maximizes engagement.

 Facing Misconceptions About AI and Productivity

You might be wondering, “Isn’t AI just going to make people lazy or take away our jobs?” This is a common misconception. Just as the advent of computers and the internet didn’t eliminate jobs but instead created new opportunities, AI offers ways to enhance productivity and add value. In fact, Philip Black, author of Future Proof, emphasizes that AI’s role isn’t to replace workers but to empower those who use it effectively. 

What does this mean for you? AI isn’t here to make work obsolete; it’s here to help you do more meaningful work. It’s about enabling you to focus on strategy, innovation, and creativity, while AI handles routine or data-intensive tasks in the background.

 Real-Life Success Stories: How Others Are Using AI to Thrive

Sometimes, the best way to see the potential of AI is through real-life success stories. Picture a manager who used to spend hours each week creating complex financial reports. By integrating an AI-powered tool, they’re now able to generate those reports in a fraction of the time. The freed-up hours allowed them to focus on strategic initiatives that boosted their team’s performance.

Another example? AI-supported customer service platforms that streamline communication and feedback. Instead of fielding repetitive questions, AI can handle simple requests, allowing human agents to focus on complex, relationship-building interactions.

 Growth Mindset and Ethical AI: Key Ingredients to Thriving with Technology

Are you open to embracing new challenges and learning continuously? That’s what a growth mindset is all about, and it’s crucial for anyone working with AI. The rapid advancements in technology mean that those who stay curious and committed to lifelong learning will reap the greatest rewards. If you can see AI as a partner in your career journey, rather than a threat, you’ll find yourself at the forefront of change, not left behind.

Ethical considerations are also crucial as AI continues to evolve. AI has the power to streamline work and simplify lives, but it also comes with responsibilities. Issues like data privacy, transparency, and fairness must be at the forefront of AI implementation. In Future Proof, Black discusses how AI can be applied ethically to build trust and transparency within organizations. By choosing AI solutions that align with these values, you can foster a work environment that respects privacy, promotes fairness, and upholds trust.

 Practical Tips to Stay Ahead in the AI Landscape

With AI evolving at an accelerated pace, how do you stay updated? Here are a few tips:

1. Join AI and Productivity Communities  

   Look for online groups, LinkedIn communities, or industry meetups focused on AI in productivity. Networking with others helps you exchange ideas, stay informed, and collaborate on new approaches.

2. Leverage AI to Learn AI  

   Use AI-powered tools to explore industry trends, read book summaries, and even simulate real-world scenarios. For example, if you’re a project manager, ask AI how to best manage time-sensitive portfolios or keep track of industry standards. Let AI help you learn about AI!

3. Follow Thought Leaders  

   Follow experts like Gerald J. Leonard and Philip Black, who regularly share insights on AI, productivity, and growth strategies. They bring a wealth of experience and practical advice on leveraging AI to improve work-life balance, increase efficiency, and develop a forward-looking career.

4. Experiment with New Tools  

   Make it a habit to try out new AI tools that can optimize your workflow. Start small—maybe use an AI scheduler or a grammar tool. As you grow comfortable, expand to more complex tools that align with your professional goals.

Building an AI-Driven Future: A Final Thought

AI is not just a tool for boosting productivity; it’s a catalyst for building a more balanced, efficient, and fulfilling work environment. By approaching AI with an open mind and a focus on ethical use, we can pave the way for a future that blends technology with human strengths, not one that sacrifices one for the other.

So, are you ready to embrace AI as your co-pilot in the journey to greater productivity? Start small, stay curious, and remember that growth isn’t about immediate perfection—it’s about continuous improvement. Whether you’re a project manager looking to simplify your workload or a leader aiming to empower your team, AI offers the potential to unlock levels of productivity and balance previously unimaginable. 

This blog post outlines the benefits, strategies, and ethical considerations of using AI for productivity, tailored to appeal to ambitious, growth-oriented professionals. It encourages readers to explore AI without fear, experiment with tools, and adopt a mindset focused on learning and adapting.

I am available for speaking engagements — especially on topics exploring the intersection of project management, neuroscience, and jazz music:

Click here to book me as a speaker. 

Are you ready to unlock your full potential and maximize your productivity? On the Productivity Smarts podcast, hosted by Gerald J. Leonard, we explore stories, tips, and strategies that redefine what it means to be productive. In this episode, we delve into the inspiring journey of John Suzuki, author of American Grit and host of the Finding Better podcast. Together, we unpack insights on hard work, resilience, empathy, and a unique perspective on leadership that will leave you thinking about productivity in a new light.

The True Essence of Productivity: It’s More than a Checklist

What does productivity mean to you? For many, it’s about checking tasks off a list, or getting through as much as possible in a day. But what if true productivity goes beyond that? John Suzuki argues that productivity is not just a function of task completion—it’s about creating a life of purpose and meaning.

“Management is by brain; leadership is by heart.” — John Suzuki

John’s journey was shaped by his father, a Japanese American who served in World War II despite the discrimination Japanese Americans faced. His father’s sense of duty and hard work left a lasting impression, instilling in John the belief that productivity is about crafting a life that you can look back on with pride and fulfillment.

What Does Hard Work Really Look Like?

In today’s world, the concept of “hard work” sometimes feels taboo. We’re often told to work smarter, not harder. But as John points out, “The harder I work, the more I learn.” Hard work, in his view, isn’t about exhausting yourself—it’s about immersing yourself in what you do, putting in the effort to understand the nuances, and honing your skills through persistence.

Ask yourself: Are you avoiding hard work because it’s uncomfortable? Or are you willing to put in the effort to master your craft? For project and program managers, hard work might mean going the extra mile to understand team dynamics, align with organizational goals, or navigate complex projects. It’s not about hours worked but about dedication to a purpose larger than oneself.

Why Begin with Empathy in Leadership?

What’s the biggest misunderstanding about productivity? According to John, people often think it’s about tools, strategies, or processes. While these play a role, they’re not the foundation. Productivity is built on people. “You can create productivity with a whip,” he says, “or you can create productivity by inspiring people.” Empathy is at the heart of this inspiration.

Imagine being a project manager tasked with delivering on tight deadlines while maintaining a positive team culture. The instinct might be to micromanage, yet a better approach could be leading with empathy—understanding the unique challenges your team faces and motivating them through genuine connection and support. Empathy doesn’t just make you a better leader; it can turn your team into a powerhouse of engaged, productive individuals.

Overcoming Challenges: The Role of Resilience

Life, as John reminds us, is full of setbacks. From family tragedies to professional disappointments, we all face obstacles that test our resilience. But here’s where John’s insights resonate deeply: resilience isn’t just bouncing back; it’s about maintaining your drive and vision, even when things get tough.

As project managers, resilience means pushing through when projects veer off course, learning from failures, and cultivating a mindset that sees obstacles as opportunities. John’s own story, as well as the story of his father’s resilience, reminds us that it’s not about avoiding challenges but embracing them as part of our growth journey.

Building a Culture of Hard Work and Empathy: A Balancing Act

For John, productivity is about more than just working hard; it’s about making that hard work meaningful. This means setting goals, aligning with your core values, and cultivating a disciplined approach. But it also requires caring for the people around you—understanding their aspirations, fears, and unique contributions. As project managers overseeing extensive portfolios, integrating empathy with hard work creates a more supportive and productive environment for the entire team.

Consider: Are you leading your team with heart, or are you too focused on metrics? True productivity stems from a balanced approach, where goals align with values and the journey is just as important as the outcome.

Real-Life Example: A Lesson from the Japanese American Experience

John’s book American Grit tells the remarkable story of Japanese Americans who volunteered to serve in World War II, even as their families were interned in camps. This act of resilience, patriotism, and purpose underlines a key lesson: in times of hardship, choosing to act with integrity and focus can turn adversity into legacy.

In your own life, consider: How can resilience and purpose drive your productivity? If project deadlines feel like a weight, or if balancing work-life feels impossible, remember that purpose can lift you up. Focusing on what truly matters can transform challenges into stepping stones.

Goal Setting: The Key to Sustained Productivity

John credits much of his success to his disciplined approach to goal setting. There’s a “magic” to writing goals down, he says. When goals are clear, they become the compass that guides your actions. For project managers juggling multiple priorities, setting clear, achievable goals for yourself and your team can be the difference between constant firefighting and meaningful progress.

Call to Action: Redefine Your Productivity Journey

Are you ready to redefine productivity in your life? Here are actionable steps inspired by John Suzuki’s journey:

1. Embrace Hard Work with Purpose: Dive into your tasks, not to check them off but to learn and grow. Ask yourself, “How can I make this meaningful?”

2. Lead with Empathy: See your team not just as resources but as people with individual dreams, challenges, and talents. How can you inspire them to give their best?

3. Cultivate Resilience: When challenges arise, don’t retreat. Think of each obstacle as an opportunity to build resilience and grow stronger.

4. Set Clear Goals: Write down your goals and align them with your values. Goals aren’t just for accountability; they’re for clarity and motivation.

5. Support a Cause: Consider how your productivity can contribute to something larger. Inspired by Gerald’s support for Kiva, ask how your work can impact your community or support a cause you care about.

Productivity isn’t just about output; it’s about creating a life of purpose, empathy, and resilience. Embrace these principles, and watch your productivity transform—not only in work but in every area of life. Join us on the Productivity Smarts podcast every week, and take the first step toward a life driven by purpose, resilience, and true productivity.

Discover how you can reduce carbon emissions and lead the way in sustainability in your organization:

Click here to book a free 30-minute carbon reduction consultation.

Are you struggling to keep up with your workload, or wondering how to strike that elusive work-life balance? If you’re a project or program manager juggling extensive portfolios and cultural changes, you’ve likely asked yourself, “How can I make it all work?” For those feeling overwhelmed, productivity might seem like an uphill battle—an endless race to keep up, where success is defined solely by how much you get done. But what if true productivity isn’t just about doing more, but about doing things differently? 

In the latest episode of Productivity Smarts, I sat down with two exceptional thinkers—Marjorie Hope, founder of the nonprofit America Connected, and Michael Starr, advocate for a philosophy he calls “Betterism.” Together, we explored how holistic productivity—where mind, body, and spirit align—can empower us to live fulfilled lives, make meaningful connections, and contribute positively to a globalized world. Here are key takeaways and practical strategies for anyone seeking to enhance productivity, connect globally, and thrive without burning out.

 The True Meaning of Productivity: Beyond the To-Do List

What comes to mind when you think of productivity? For many, it’s about getting more done in less time. But that narrow view can lead to burnout, leaving us feeling depleted rather than accomplished. Michael Starr’s concept of Betterism expands this definition, proposing that productivity is not about doing more but doing better. It’s about taking small, intentional steps to continually improve, both professionally and personally.

In this episode, we dive into Starr’s experience on a $100 million production line, where simple yet intentional adjustments boosted productivity by 60%. His secret? Asking team members a straightforward question: How can I make your job easier? 

How often do we look at productivity as a personal endeavor instead of a collaborative one? Whether you’re managing a team or working solo, true productivity requires seeing the bigger picture and finding ways to make processes smoother and more enjoyable. Adopting Betterism means focusing on continuous improvement, creating routines that support growth, and ensuring that every action is meaningful. This mindset not only helps you get more done but also leaves you feeling fulfilled rather than fatigued.

 Start With Empathy: The Power of Understanding in a Globalized World

When we’re bogged down with work, it’s easy to slip into a reactive state, focused solely on immediate tasks. But true productivity—and happiness—require us to connect with others, starting with empathy. Marjorie Hope, who founded America Connected to promote cultural diplomacy, emphasizes that empathy is the cornerstone of connection, whether in your local community or across the globe.

Imagine walking into a meeting with a colleague from another culture. Instead of focusing on the task at hand, what if you took a moment to understand their background, their values, and what might be on their mind? This simple act of empathy can break down barriers and create a foundation for collaboration.

Have you noticed how empathy changes the way people respond to you? When you approach a task or conversation from a place of understanding, it opens up opportunities for genuine connection and productivity. Empathy doesn’t just reduce misunderstandings; it also reduces stress, helping you to think clearly and approach challenges with a calm mind. In our conversation, Marjorie shared a memorable experience in Dubai, where a simple conversation with a stranger transformed into an unexpected cultural exchange. That exchange reinforced the importance of empathy in bridging divides, fostering connection, and creating opportunities for collaboration.

 A Holistic Approach to Success: Why Mind, Body, and Spirit Matter

We often think of productivity as a function of the mind. But neglecting the body and spirit in this equation can lead to exhaustion and a loss of purpose. Both Marjorie and I believe that a balanced mind, body, and spirit are essential for sustainable productivity and true fulfillment.

What are you doing to take care of your whole self? If you’re only focusing on work and pushing your limits, burnout is inevitable. Marjorie’s approach is rooted in holistic health, encompassing physical fitness, mental clarity, and spiritual growth. She emphasizes the importance of stepping back and taking a deep breath, especially during stressful times. As she puts it, “Our world can become out of balance, and sometimes we need to pause, take a deep breath, and reset.”

Integrating these elements into your daily routine doesn’t have to be complicated. For example, starting the day with a short exercise routine or a few minutes of mindfulness can set a positive tone. Or, if you’re in a particularly stressful situation, try her simple grounding practice: sip a warm beverage, breathe deeply, and reset. It might sound basic, but these small actions can make a huge difference in how you tackle your day and interact with others.

 The Transformative Power of Cultural Diplomacy: Building Bridges in a Divisive World

In today’s interconnected world, we have more opportunities than ever to connect with people from different cultures. Yet, despite these opportunities, division and misunderstanding remain prevalent. Marjorie’s work with America Connected is dedicated to bridging these divides through cultural diplomacy—connecting people based on their common humanity rather than their differences.

As Marjorie points out, “Our world is experiencing a lot of growth and change. We’ve never been so close together, yet so far apart.” She shares the story of meeting a man in Dubai who, despite cultural differences, offered her a thumbs-up in a moment of connection. This simple gesture reminded her that, at our core, people are people, no matter where they come from or what language they speak.

How often do we take the time to understand those who are different from us? Whether you’re a manager leading a diverse team or a professional engaging with clients worldwide, cultural diplomacy is a powerful tool for building trust and fostering collaboration. Just as you’d learn a few phrases in a foreign language before visiting another country, taking the time to understand a colleague’s background can open doors and make working together a more enriching experience.

 Learning from the Past: The Wisdom of Leaders in Cultural Diplomacy

In her book, Connect Diplomacy, Marjorie draws on the wisdom of historical leaders like George Washington, Mahatma Gandhi, and Nelson Mandela. These figures understood the power of unity and the importance of connecting across differences. In fact, George Washington himself warned about the dangers of division, urging his contemporaries to put aside their differences for the greater good.

How can we apply this wisdom today? Just as these leaders advocated for unity, we too can strive to bridge divides in our workplaces and communities. For example, if you’re managing a team with differing viewpoints, try adopting a nonpartisan approach. Instead of focusing on who’s right, focus on the collective goals that bring everyone together. Emphasizing respect and collaboration can reduce conflict and promote a more cohesive, productive work environment.

 Economic Diplomacy: The Unexpected Power of Money as a Connector

Money often gets a bad rap, but Marjorie argues that it can be a powerful tool for connection. In regions where access to traditional banking is limited, innovations like cryptocurrency can empower individuals and foster economic diplomacy. For instance, in parts of Africa, where banking infrastructure is minimal, cryptocurrency offers a way for people to participate in the global economy without needing a traditional bank account.

Can financial empowerment help bring about positive change? By expanding access to economic resources, we can create a more level playing field, allowing people from all backgrounds to thrive. For project managers and leaders, understanding the role of economic diplomacy can open up new avenues for collaboration and expansion, particularly when working with international teams or stakeholders.

 Practical Tips for Thriving in a Globalized World

If you’re stepping into an international role, the idea of navigating different cultures might feel overwhelming. But Marjorie’s advice is simple: don’t overthink it. She suggests embracing curiosity and a child-like openness to learning. When you approach global experiences with an open mind, you’ll be surprised by how much you can learn and grow.

What can you do to thrive in a globalized world? Here are a few practical tips:

1. Learn basic greetings and customs before engaging with people from different cultures. A simple “hello” or “thank you” in someone’s native language can go a long way.

2. Stay curious and ask questions. Instead of making assumptions, ask questions to understand someone’s perspective.

3. Be adaptable and open-minded. Just because something is done differently doesn’t mean it’s wrong; it might even be a better approach!

4. Practice empathy. Understand that cultural differences are not obstacles but opportunities for learning and connection.

 A Call to Action: Start Your Own Journey of Betterism and Connection

If there’s one thing I’ve learned from this episode, it’s that productivity, empathy, and connection go hand in hand. Productivity isn’t just about checking off tasks or achieving personal goals; it’s about making meaningful connections, growing continuously, and contributing to the world in a positive way. Marjorie and Michael’s insights remind us that by embracing a holistic approach, we can unlock our true potential.

So, what’s your next step? Begin by integrating a holistic approach to productivity. Embrace empathy, connect with people from diverse backgrounds, and prioritize balance in your life. Whether it’s adopting a new habit, reaching out to a colleague from another culture, or simply taking a moment each day to reset, small actions can make a big difference.

Ready to take your productivity to the next level? Join us on Productivity Smarts every week, where we dive into actionable strategies, inspiring stories, and expert advice designed to help you unleash your full potential. And, if you’re inspired by Marjorie’s story, consider exploring cultural diplomacy in your own life. Connect, empathize, and remember: productivity isn’t just about getting things done; it’s about creating a life

Discover how you can reduce carbon emissions and lead the way in sustainability in your organization:

Click here to book a free 30-minute carbon reduction consultation.

As a project or program manager, you probably face a constant struggle to keep everything in balance. Between juggling multiple project portfolios and managing the cultural shifts within your organization, it’s easy to feel overwhelmed. Do you often catch yourself thinking, “I have too much on my plate,” or find yourself working weekends, missing precious time with your family just to keep up? If so, you’re not alone—and more importantly, there is a way to turn things around.

In this blog, we’ll dive deep into the insights shared in Productivity Smarts, the podcast hosted by productivity expert Gerald J. Leonard, which features Dr. Jennifer Nash, a leadership consultant who specializes in helping leaders prioritize people for powerful performance. We’ll explore how understanding the human side of leadership can help you reduce stress, improve your leadership effectiveness, and ultimately, regain control of your time and productivity.

 Why Is Productivity So Hard for Leaders Today?

Let’s face it—leadership has never been more complex. Whether it’s AI automating parts of your job, or the constant pressure to deliver on results, many leaders are struggling with a constant sense of overwhelm. It’s no wonder that many leaders feel stressed and exhausted. 

But here’s a key question for you: What if leadership wasn’t just about managing tasks, but about leading humans? Dr. Nash brings an important perspective to the table: leaders today need to shift their mindset from task management to people management. It’s easy to overlook the human element when you’re caught up in to-do lists, deadlines, and KPIs, but as Nash emphasizes, the real key to productivity is human connection.

Think about the last time you truly connected with your team—not to check on a deadline, but to understand their concerns, motivations, and challenges. When leaders take the time to genuinely connect with their teams, productivity soars. Why? Because people feel heard, appreciated, and motivated. And when your team thrives, so do you.

 Human Leadership Starts with You

Have you ever considered how much human connection influences leadership success? Dr. Nash’s Human Leadership approach starts with recognizing the value of empathy, understanding, and appreciation in the workplace. As she recounts in the podcast, one small gesture—sending a heartfelt note of appreciation to Alan Mulally, then-CEO of Ford Motor Company—made a profound impact. That simple paper plate message let Mulally know that his efforts were appreciated, especially during challenging times.

So, here’s another question: When was the last time you acknowledged a team member, not for their output, but for their effort? For their leadership potential? If this feels uncomfortable or unfamiliar, you’re not alone. Our work culture often prioritizes results over relationships, but that mindset can actually harm productivity in the long run.

 The HUMANS Framework: Leadership with Heart

Dr. Nash developed the HUMANS Framework, which stands for Hearing, Understanding, Mattering, Appreciating, Inspiring, and Seeing. This framework is all about helping leaders strengthen their relationships with their teams. Think of it as a leadership toolkit to help you better understand and support the human side of your organization. 

For example, the “Hearing” component isn’t just about listening to what someone says—it’s about truly hearing their concerns and making them feel valued. Imagine how much more engaged your team would be if they knew you genuinely cared about their input.

Each letter of the HUMANS framework provides a specific focus area for leaders:

– Hearing: Are you really listening to your team’s needs and concerns?

– Understanding: Do you seek to understand each team member’s unique challenges?

– Mattering: Does each person on your team know they matter to the organization?

– Appreciating: How often do you express genuine appreciation?

– Inspiring: Are you inspiring your team to think bigger and act with purpose?

– Seeing: Do you acknowledge the whole person, not just their role?

By focusing on these human elements, you’ll not only improve your team’s performance, but you’ll also reduce stress and create a more positive, productive work environment for yourself.

 Burnout and the Myth of “Doing More”

In the Productivity Smarts podcast, Gerald shares a personal story of overcoming burnout. After a serious bout of vertigo left him unable to work at his usual pace, he discovered something surprising: doing less actually led to greater productivity. This realization turned his understanding of productivity upside down.

Ask yourself this: How often do you feel like you need to be constantly busy to be productive? It’s a common misconception that productivity is all about time management, to-do lists, and squeezing as much as possible into each day. But in reality, pushing yourself to the brink can lead to burnout, decreased efficiency, and lower quality work.

What if, instead of focusing on “doing more,” you focused on “being more”—more mindful, more creative, and more intentional with your energy? Gerald’s experience shows that when you shift your focus from quantity to quality, you can achieve more in less time.

 How to Lead with Empathy and Connection in the AI Age

One of the key challenges facing leaders today is the rapid rise of artificial intelligence (AI) in the workplace. Many fear that AI will replace jobs and make human roles obsolete. However, Dr. Nash offers a counterintuitive perspective: instead of fearing AI, we should embrace it as an opportunity to enhance the human aspects of our jobs.

Think about it: AI can handle many of the mundane, transactional tasks that eat up your time. This frees you up to focus on what truly matters—building relationships, fostering creativity, and driving innovation within your team.

But to do that, you need to shift your mindset. Instead of seeing AI as a threat, see it as an ally that allows you to become a better leader. The future of work isn’t about choosing between AI and human leadership—it’s about integrating both to create a more balanced, effective approach to productivity.

 Overcoming Resistance: Leadership Doesn’t Have to Be Lonely

As Dr. Nash discusses in the podcast, leadership can often feel like a lonely road. This is especially true when you’re faced with tough decisions, high expectations, and the weight of responsibility. But here’s the truth: leadership doesn’t have to be lonely.

It’s easy to fall into the trap of thinking that as a leader, you need to have all the answers. In reality, great leaders are those who lean on others, seek support, and build strong teams. By focusing on human connection, you can create a network of support both within your team and among other leaders.

Consider this: How often do you reach out to peers or mentors for advice? How frequently do you allow yourself to show vulnerability? Building a strong support system will not only make you a better leader, but it will also help you navigate the inevitable challenges that come with leadership.

 Practical Steps to Unlock Your Full Potential

Now that we’ve explored the importance of human leadership, empathy, and balance, let’s talk about practical steps you can take to unlock your full potential as a leader.

1. Assess Your Current Leadership Style: Use the HUMANS Leadership Index, a free 68-question assessment developed by Dr. Nash, to evaluate your current strengths and areas for improvement. This tool will give you a clear picture of where you are today and where you can grow.

2. Focus on Relationships: Make a conscious effort to connect with your team on a personal level. Start small—send a note of appreciation, take time to listen to their concerns, and let them know that their work matters.

3. Embrace AI: Instead of fearing AI, see it as an opportunity to delegate routine tasks and free up your time for more meaningful work. Focus on the human aspects of leadership that AI can’t replace—empathy, creativity, and collaboration.

4. Prioritize Well-being: Make self-care a priority. Whether it’s taking regular breaks, meditating, or even scheduling a nap during your workday, these small steps will help you recharge and maintain your energy for the long haul.

5. Develop Emotional Intelligence: Strong leaders are those who not only understand their own emotions but also empathize with others. Invest time in building your emotional intelligence through mindfulness practices, active listening, and reflection.

 The Benefits of Being Human in Leadership

So, why does focusing on human leadership and productivity matter? The benefits are clear: less stress, better relationships, and improved performance across the board. Leaders who prioritize the human side of their roles tend to have more engaged teams, better work-life balance, and greater job satisfaction.

As Gerald and Dr. Nash both emphasize, being human in leadership isn’t a weakness—it’s a strength. It’s what sets great leaders apart from average ones. So, if you’re ready to unlock your full potential and lead with empathy, connection, and purpose, the Productivity Smarts podcast is here to guide you every step of the way.

 Call to Action: Take the First Step Today

Are you ready to become a more human-centered leader? It’s time to stop burning out and start thriving. Tune in to the Productivity Smarts podcast for more insights, strategies, and real-life success stories that will help you transform your leadership approach.

I am available for speaking engagements — especially on topics exploring the intersection of project management, neuroscience, and jazz music:

Click here to book me as a speaker. 

Have you ever felt like there’s just too much on your plate? Like you’re constantly scrambling to meet deadlines, all while struggling to keep your personal life from slipping away? If so, you’re not alone. Many professionals, especially project and program managers, face the overwhelming challenge of juggling multiple priorities while leading teams and driving change. But here’s the good news—you can get more done in less time, reduce your stress, and regain control over your work-life balance. How? By adopting a productivity approach that’s rooted in being human, not a robot.

As a listener of the Productivity Smarts podcast, hosted by Gerald J. Leonard, you’ll discover that productivity isn’t just about ticking tasks off your to-do list. It’s about mastering your energy, mindset, and emotional intelligence to lead effectively and get the right things done. Let’s dive into some powerful insights from this podcast episode featuring Dr. Jennifer Nash, a leadership expert, to uncover strategies for improving productivity, leadership, and overall fulfillment.

 The Struggles We All Face: Why Leadership Is Hard Today

In today’s fast-paced work environment, leaders are under immense pressure to perform. Whether you’re managing a team, overseeing a large portfolio of projects, or simply trying to stay afloat, the expectations can feel crushing. Leaders are often expected to have all the answers, make the right decisions, and somehow maintain a perfect balance. But the reality is, many leaders haven’t been given the tools they need to thrive. 

Does this sound familiar? You might feel as though you’re “winging it,” just trying to figure things out as you go. In fact, studies have shown that the average leader waits 15 years before receiving formal people-leadership training. That’s right—most leaders are promoted based on their technical skills, only to find out that leading people is a completely different ballgame. This lack of preparation leads to burnout, stress, and a lack of confidence in one’s ability to manage effectively.

But what if I told you that effective leadership isn’t about having all the answers? It’s about recognizing the human behind the title—whether that’s your title or the title of someone on your team. The Productivity Smarts podcast emphasizes this crucial point, showing that when leaders focus on building real human connections, they unlock the true potential of their teams.

 The Power of Human Leadership

So, how do you shift from being just a taskmaster to becoming a leader who truly connects with their team? In her conversation with Gerald J. Leonard, Dr. Jennifer Nash explains how focusing on relationships and human-centered leadership can transform an organization. It’s about more than just managing tasks; it’s about hearing, understanding, and appreciating your team members as individuals.

When Dr. Nash sent a heartfelt note of appreciation to Alan Mulally, then-CEO of Ford Motor Company, she wasn’t thinking about corporate formalities. Instead, she focused on expressing gratitude for his leadership during a difficult time. That simple gesture—written on a paper plate, no less—touched Mulally deeply. His emotional response showed how much a personal, human connection can matter, even to someone at the top.

Here’s something to think about: How often do you take the time to acknowledge the people around you—not just for their work, but for who they are as individuals? Leaders who excel in the future will be those who bring their full humanity to the table, encouraging their teams to do the same. They’ll embrace empathy, compassion, and connection as essential tools for driving performance.

 What’s Missing in Today’s Leadership Development?

As professionals, we often focus on improving our technical skills, believing that more knowledge will lead to better results. But when it comes to leadership, technical know-how is only half the battle. The most successful leaders are those who excel at interpersonal skills—skills that are often overlooked in traditional leadership training. 

Think about this: When was the last time you sent someone on your team a thank-you note? Or took the time to listen deeply to their concerns without immediately jumping to solutions? The truth is, leadership is about relationships. It’s about creating a culture where people feel heard, understood, and appreciated.

Dr. Nash’s HUMANS Framework for leadership development helps leaders cultivate these critical interpersonal skills. Let’s break it down:

1. Hearing – How well do you listen to others? Do you paraphrase what they’ve said to ensure you truly understand their perspective?

2. Understanding – Do you make an effort to understand what motivates your team members? How can you better support their individual goals?

3. Mattering – Do your team members know that their contributions are valuable? Do you regularly express appreciation for their efforts?

4. Appreciating – When was the last time you genuinely thanked someone for their hard work?

5. Inspiring – Are you inspiring your team to push beyond their limits and reach new heights?

6. Seeing – Do you see your team members as more than just employees? Do you acknowledge them as individuals with their own unique strengths and challenges?

By focusing on these six areas, you can foster a more human-centered approach to leadership—one that not only boosts productivity but also enhances job satisfaction and team morale.

 The Real Key to Productivity: Focus on Being, Not Just Doing

In the hustle and bustle of our work lives, we often get caught up in “doing” without thinking about how we’re “being.” How often do you pause during your day to reflect, recharge, or even take a short nap? Many of us think that being productive means being busy all the time, but this mindset can quickly lead to burnout.

Gerald J. Leonard shares a personal story on the Productivity Smarts podcast that challenges this common belief. After a health scare left him unable to work at his usual pace, he discovered that focusing on mindfulness, creativity, and relaxation actually made him more productive in the long run. By taking regular breaks and being more intentional with his time, he was able to accomplish more with less effort.

Could this approach work for you? If you’re constantly running on empty, it’s worth considering. When you allow yourself the time and space to recharge, you’ll find that your productivity—and your overall well-being—improves dramatically.

 The Future of Work: How AI Is Changing Leadership and Productivity

In today’s rapidly evolving work environment, leaders are also grappling with the rise of artificial intelligence (AI) and automation. As Dr. Nash points out, many people fear that AI will replace their jobs. However, history shows that while technology may eliminate certain roles, it often creates new opportunities as well.

The key for leaders is to focus on what makes us uniquely human—creativity, empathy, and collaboration. These are the qualities that AI can’t replicate, and they’re the qualities that will define effective leadership in the years to come.

What does this mean for your productivity? It means that while AI can handle many of the mundane, repetitive tasks in your day-to-day work, it’s up to you to bring the human element to your role. By leveraging technology to handle the busy work, you can focus more on strategic thinking, relationship-building, and creative problem-solving—skills that will set you apart in the modern workplace.

 Call to Action: Unlock Your Full Potential with Productivity Smarts

Are you ready to take your productivity to the next level? It’s time to stop burning the candle at both ends and start focusing on what really matters—building human connections, prioritizing your well-being, and leading with empathy.

By listening to the Productivity Smarts podcast, you’ll gain access to practical tools and strategies that will help you reduce stress, improve your leadership skills, and achieve a better work-life balance. Whether you’re a project manager juggling multiple responsibilities or an executive looking to inspire your team, there’s something here for everyone.

So, what are you waiting for? Start tuning in to Productivity Smarts today, and begin your journey toward a more fulfilling, productive, and balanced life. And if you haven’t already, be sure to subscribe and leave a review. Your feedback helps us reach more people and continue bringing valuable insights to listeners like you.

Remember: Productivity isn’t just about doing more; it’s about doing the right things in the right way. When you focus on being human, you’ll find that your productivity—and your happiness—will soar.

I am available for speaking engagements — especially on topics exploring the intersection of project management, neuroscience, and jazz music:

Click here to book me as a speaker.

Are you struggling to manage a growing workload, feeling overwhelmed by leadership responsibilities, or unsure how to stay ahead in today’s competitive business landscape? If so, you’re not alone. Many leaders and professionals face similar challenges as they strive to balance personal growth with professional responsibilities. In this post, I’ll share key insights from the Productivity Smarts podcast episode with Paul Lawrence Vann, an experienced Air Force veteran and leadership consultant. Together, we’ll explore the leadership skills that last a lifetime, how to build a productive team, and how to transform your career through continuous learning and practical experience.

 The Core Feeling: Wanting to Keep It All Together

Whether you’re a project manager leading a large team or an executive balancing multiple priorities, you’ve likely felt the weight of trying to keep everything together. That feeling of being pulled in many directions can lead to stress, overwhelm, and a constant worry that something important will slip through the cracks. As Paul Lawrence Vann explains, the key to overcoming these challenges lies in developing strong leadership and productivity skills—skills that last a lifetime.

But here’s the question: How do you cultivate leadership skills that not only help you keep things together but also help you excel?

 The Foundation: Leadership Skills That Last a Lifetime

One of the most valuable insights from Paul’s career in the Air Force is the importance of building leadership skills that stand the test of time—skills that remain relevant no matter how technology evolves or industries shift. He emphasizes that certain skills, like communication, problem-solving, and empathy, are critical and will always be in demand.

 Why Communication is the Ultimate Leadership Skill

Paul shares a powerful reminder: “If a leader cannot influence people, a lot won’t get done.” The ability to communicate effectively is the foundation of leadership. Whether you’re leading a team, negotiating with stakeholders, or mentoring a future leader, your success depends on your ability to communicate clearly, listen actively, and build trust with those around you.

Think about it: Have you ever had a leader who couldn’t communicate their vision? It’s frustrating and unproductive. On the other hand, great communicators inspire action, motivate their teams, and bring clarity to complex situations. Leaders with strong communication skills don’t just tell people what to do—they influence, inspire, and empower.

 Practical Leadership Experience: Why It’s Key to Success

One of the biggest takeaways from Paul’s experience is that practical leadership experience is just as important as formal education. Leadership is about more than theory; it’s about getting your hands dirty, solving real problems, and guiding a team through challenges. Paul’s career is a testament to this idea—from his early days in Air Force basic training to leading complex negotiations in the Pentagon, he learned the most by doing.

 What Does This Mean for You?

If you’re looking to grow as a leader, you don’t need to wait for the perfect opportunity. Take initiative. Volunteer for challenging projects, offer to lead a team, or find ways to contribute beyond your current role. Every leadership opportunity, no matter how small, helps you gain practical experience that will set you apart and prepare you for larger challenges.

 What Are the Qualities of a Great Leader?

Paul also highlights the qualities that make a great leader:

1. Empathy and People Skills: Being able to walk in someone else’s shoes and show understanding is a hallmark of great leadership. Empathetic leaders build stronger relationships and foster loyalty in their teams.

2. Problem-Solving Skills: Problems are inevitable in any organization. Whether you’re dealing with a logistical challenge or a personnel issue, great leaders excel at finding solutions and keeping the team on track.

3. Team Player: Leadership is not about being the boss; it’s about being a team player. Leaders who work well with others, listen to their team, and value collaboration are more likely to achieve long-term success.

4. Discipline and Focus: Achieving great things requires discipline. Paul recalls how his experiences in the Air Force taught him the importance of staying focused, even in high-pressure situations.

5. Self-Awareness: Understanding your strengths and weaknesses is critical for growth. Great leaders know when to delegate and when to ask for help, ensuring that their team is always set up for success.

 The Power of Continuous Learning

One of the core pillars of Paul’s leadership philosophy is continuous learning. He emphasizes the need for leaders to constantly refine their skills and adapt to new challenges. This applies not only to formal education but also to seeking out leadership development programs, studying other successful leaders, and keeping up with industry trends.

In today’s rapidly changing world, continuous learning is essential. Whether you’re brushing up on new technology, taking a course on leadership, or reading the latest book on business strategy, your growth never stops.

 A Great Example: Air Force Leadership Development

Paul’s time in the Air Force wasn’t just about flying planes or managing logistics—it was also about developing the leadership skills that would last throughout his career. One of the most impactful experiences he had was attending the Squadron Officer School at Maxwell Air Force Base, which combined hard and soft skills with an intense focus on leadership. There, Paul learned the importance of team building, problem-solving, and leadership influence—skills he continues to use today.

 What Are the Leadership Skills That Last?

As technology evolves, many technical skills will become outdated. But leadership skills—particularly soft skills like communication, empathy, and negotiation—are timeless. These are the skills that will not only help you navigate today’s challenges but also make you indispensable in the future.

Consider the skills that AI and technology can’t replicate. Machines can analyze data, but they can’t build trust, inspire a team, or solve complex interpersonal problems. That’s why, as Paul explains, “soft skills” are human skills—they are what set great leaders apart and what will continue to be valuable no matter how much the world changes.

 Questions to Ask Yourself:

– Are you focusing on developing these essential leadership skills?

– Do you prioritize empathy and communication in your daily interactions with your team?

– How are you positioning yourself for long-term leadership success?

 The Three-Prong Approach to Leadership Development

Paul’s three-prong approach to leadership development is a practical framework for anyone looking to grow their leadership abilities:

1. Continuous Study: Leaders should never stop learning. Study leadership books, take courses, and seek out mentors who can help you refine your skills.

2. Practical Experience: Theory is important, but real growth comes from experience. Step up and take on leadership roles whenever you can—whether it’s leading a small team or managing a large project.

3. Formal Training: Invest in formal leadership development programs that are aligned with your organization’s vision. Ensuring everyone in your organization receives the same leadership training creates a unified, effective team that is in sync.

This three-prong approach helps create a competitive advantage in your leadership journey. Leaders who invest in continuous learning, practical experience, and formal training are more likely to succeed in their careers, influence others, and drive organizational success.

Overcoming Resistance: Why Leadership Is About Adaptability

We’ve discussed the importance of empathy, communication, and discipline—but what about overcoming the resistance that naturally arises when you try to grow as a leader?

Neuroscience shows that our brains are wired to resist change because it’s perceived as a threat. As a leader, one of your biggest challenges will be overcoming your own internal resistance and the resistance of others. Great leaders don’t shy away from change—they embrace it, adapt, and lead their teams through it.

Key Takeaway: Leadership Is About Influence, Not Authority

As Paul shares in his experience, leadership isn’t about being the loudest person in the room or having the most authority. True leadership is about influence. When you lead with empathy, effective communication, and a clear vision, you can inspire your team to achieve great things—even without a formal leadership title.

Conclusion: Step Into Your Leadership Potential

If you’re feeling overwhelmed by your workload or unsure how to keep growing as a leader, now is the time to take action. The insights from Paul Lawrence Vann and the Productivity Smarts podcast show us that leadership is about continuous growth, practical experience, and a deep commitment to developing the people around you.

Start today by:

1. Focusing on developing your communication and empathy skills.

2. Volunteering for leadership opportunities, no matter how small.

3. Investing in formal leadership development programs for yourself and your team.

Call to Action

Ready to take your leadership skills to the next level? Subscribe to the Productivity Smarts podcast for more expert insights, inspiring stories, and practical strategies to enhance your productivity and leadership influence.

Discover how you can reduce carbon emissions and lead the way in sustainability in your organization:

Click here to book a free 30-minute carbon reduction consultation.

Are you constantly overwhelmed by the demands of work, feeling like you’re always playing catch-up? Is it difficult to find time for both your career goals and personal well-being? If you’re nodding your head, you’re in good company. Many high-achieving professionals struggle to “keep it together” while managing their extensive workloads. But here’s the good news—finding balance, boosting productivity, and regaining control of your time is not an impossible dream. 

This post pulls key lessons from a Productivity Smarts podcast episode featuring host Gerald J. Leonard, productivity expert and author, alongside guest Lisa Geraci Rigoni, the Chief Decluttering Officer of The Organizing Mentors and author of 17 Spatulas and the Man Who Fried an Egg. Together, they discuss neurodiverse challenges, decluttering as a path to clarity, and the transformative power of micro-lending through Kiva.

The Core Feeling: Finding Peace in Chaos

Let’s get to the heart of the issue—you’re stressed because you’re juggling too much. You’ve probably asked yourself, “How do I do it all?” That feeling of chaos doesn’t just happen because you’re busy; it stems from a lack of clarity and control over how your time and energy are spent. Imagine finding yourself not constantly playing catch-up, but instead feeling a sense of mastery over your day. Imagine the freedom of walking into a clutter-free space, both in your office and your mind. The core motivation here is peace—peace that comes from intentional living and decision-making.

What’s the Real Problem?

Professionals, especially those managing large project portfolios, often feel scattered and overwhelmed. You might be wondering if you’re forgetting something critical or feeling pressure to prove yourself as a capable leader. You spend hours working, yet it feels like the needle isn’t moving. Worse yet, this frantic pace is likely robbing you of family time, self-care, and moments of peace.

The underlying problem isn’t that you’re lazy or that you’re not working hard enough—it’s that you’re working on the wrong things. Lisa Geraci Rigoni points out that clutter in our physical spaces often reflects the chaos in our minds. Decluttering—whether it’s physical stuff or mental overload—requires making intentional decisions about what to keep, what to let go of, and how to transform your life.

Lisa’s Journey: Discovering ADD and Finding Clarity

Lisa’s story resonates deeply with those who struggle with feeling “different.” At the age of 40, she discovered that she had ADD, a revelation that changed her life. Like many neurodiverse individuals, Lisa had grown up feeling misunderstood, often unable to focus in the ways that society expected. But instead of succumbing to the chaos, Lisa found solace in an organization. She began decluttering her physical space as a way to calm her mind—a practice that turned into a lifelong passion and ultimately her career.

Her story reminds us that neurodiverse challenges often come with hidden strengths. Lisa learned how to “self-soothe” through organization, a skill she now teaches others. Whether you’re managing ADD, ADHD, or just everyday overwhelm, understanding your unique needs and developing systems that work for you is crucial to unlocking your potential.

The Transformative Power of Intentional Decisions

Lisa developed a system called “L.I.T.L.” that she uses to help clients declutter their lives, whether they are dealing with physical mess or emotional clutter:

– Let it go: Release what no longer serves you—whether it’s items in your kitchen or outdated goals.

– Intentional decisions: Choose mindfully what you want to keep, not just physically but in all areas of life.

– Transform your space: Once you’ve removed the excess, your space—and mind—are transformed.

– Love it, Live it: Embrace the new environment you’ve created and live intentionally within it.

Does this process sound familiar? It’s the same framework you can use in your personal productivity. Start by letting go of tasks and habits that aren’t serving you. Then, focus intentionally on the ones that bring value and move the needle on your goals.

Case Study: 17 Spatulas and the Man Who Fried an Egg

One of Lisa’s clients had 17 spatulas—yes, 17—cluttering up her kitchen. But instead of tossing them all, the woman kept only those that felt good in her hand and served a purpose. This process of intentional decluttering extended far beyond spatulas; it symbolized reclaiming control over what mattered in her life.

Another client, a man who hadn’t used his kitchen in years due to trauma, worked with Lisa for eight months to reclaim his home. After their time together, he called her with the joyous news: “I fried an egg in my kitchen for the first time in eight years.” Small, intentional actions can lead to life-changing results.

Applying These Lessons to Your Work

What if you applied this same level of intentionality to your professional life? Start by conducting a time audit to discover where your time is going. You might find you’re spending hours on low-priority tasks, leaving little time for high-value activities like deep work, strategic planning, or team leadership.

In his book Atomic Habits, James Clear emphasizes that success doesn’t come from setting lofty goals but from developing effective systems. Similarly, Lisa’s system of decluttering mirrors the process of organizing your time and energy. What if you could “declutter” your workday and focus only on what truly matters?

Neuroscience Insights: Why We Resist Change

One of the biggest obstacles to improving productivity is resistance. Neuroscience reveals that our brains are wired for efficiency, but they resist change because of fear—fear of the unknown or fear of failure. This resistance often keeps us stuck in habits that don’t serve us. But here’s the key: the more you lean into change, the easier it becomes.

Counterintuitive Truth: More Isn’t Always Better

Many people believe that productivity is about doing more. But as Gerald explains, true productivity is about doing what matters. According to research from the Journal of Applied Psychology, professionals who manage their time effectively are 30% more likely to achieve their goals. The trick isn’t to work more hours but to work smarter.

What Does Productivity Smarts Mean for You?

You might be wondering how to translate these lessons into action. It starts with shifting your mindset. Instead of focusing on how much you can do, focus on what you should be doing. Begin by making small, intentional changes, like Lisa’s client who sorted through her 17 spatulas.

Step-by-Step Guide to Organizing Your Time

1. Conduct a time audit: Identify tasks that are wasting time or aren’t aligned with your top goals.

2. Prioritize: Use a framework like the Eisenhower Matrix to sort tasks into categories—urgent/important, non-urgent/important, etc.

3. Apply the Pomodoro Technique: Work in focused blocks of 25 minutes, followed by short breaks, to increase your focus.

4. Use weekly reviews: Just as Lisa helps clients declutter their homes, use weekly reviews to declutter your schedule. Are there recurring tasks that no longer serve you?

The Power of Micro-Lending: Kiva’s Ripple Effect

Gerald J. Leonard has been a proud supporter of Kiva, a nonprofit that provides micro-loans to entrepreneurs in developing countries. Much like decluttering or improving your productivity, micro-lending starts small but has a profound impact. With a repayment rate of over 96%, Kiva allows you to continuously re-lend your money, creating a ripple effect of positive change.

If you’re looking to contribute to something bigger than yourself, consider supporting Kiva. Your loan can help an entrepreneur in a developing country achieve their dreams while making a meaningful impact on their community.

Common Misconceptions About Decluttering and Productivity

A lot of people think decluttering is about tidying up or that productivity is about being busy. Both are myths. Decluttering, as Lisa shows us, is about transforming your space and your life. Similarly, productivity isn’t about cramming more into your day—it’s about focusing on the right things.

Historical Quote: “The key is not to prioritize what’s on your schedule, but to schedule your priorities.” — Stephen Covey

This quote sums up the mindset shift needed for true productivity. It’s about taking control, just like decluttering is about choosing what stays and what goes.

Conclusion: The Path Forward

You have the power to transform your life—whether it’s through decluttering your physical space, organizing your time, or supporting entrepreneurs through micro-lending. Small, intentional actions create ripple effects of change. 

As you reflect on the lessons from Lisa Geraci Rigoni’s story and Gerald J. Leonard’s productivity insights, what’s one small change you can make today? Start by downloading the Productivity Smarts Weekly Evaluation Worksheet to help assess your current habits and identify areas for improvement.

You don’t have to be overwhelmed by the clutter—whether it’s in your kitchen or your calendar. The key is to let go of what doesn’t serve you, make intentional decisions, and transform your life. And remember, as Lisa reminds us: “It’s not about the stuff. It’s about the story behind the stuff.”

Call to Action: Let’s Do This Together

Ready to transform your productivity and reclaim your time? Subscribe to the Productivity Smarts podcast for more actionable strategies, success stories, and expert advice. Let’s take this journey together—toward clarity, efficiency, and a life filled with purpose and achievement.

If you want to discover all the project management strategies I’ve honed over decades, condensed into just a few hours:

Click here to grab your copy for less than the cost of a dinner out.